Capital Improvement Planning
a multi-year planning document that identifies and schedules major infrastructure projects, equipment purchases, and facility improvements. It includes estimated costs, funding sources, and timelines to manage needed improvements while balancing immediate needs with long-term fiscal health.
Follow this step-by-step process and use supporting documents to complete your community's CIP.
Make members aware the Board is undertaking this work, and ask for volunteers
Decide who will be a part of the CIP Team
Clarify who will take an active role in doing the pre-work and be a part of preparing the CIP document
Your co-op’s Board of Directors needs to approve the CIP before sharing with membership. Once the board has approved, schedule a membership meeting to review CIP and conduct a vote to approve.
Tip: Transparency builds member buy-in to the CIP. Be ready to share findings and clearly explain priorities.
Submit copy of member-approved CIP to your lender annually within 30 days of your co-op's annual meeting.
Review annually.
Update continuously.
Once your co-op has an established CIP, this is a living document that should be continuously updated.
Treat this plan as your roadmap to keeping your co-op resilient and prepared for the future.
NOTE: When presenting the CIP at your co-op's membership meeting, the vote should ONLY be for the upcoming year.
We are here to help.
Contact Michelle Stevens, Infrastructure Projects Specialist with your questions.